Data Protection & Confidentiality

Data Protection


The service provider is committed to complying with the terms of the Data Protection Acts All information and documentation (files & communications) you come in contact with in the course of providing a home sharing placement or subsequently, be disclosed to any third party except as required by law or as authorised by the service provider.

Specific for Host Families:

Service Providers should;

  • keep personal information about the host family confidential & secure and not to disclose it to anyone outside the service provider without their consent, except in relation to regulatory authorities, health service executive or other service providers for the purposes of a contribution to the quality measure of the service or as required by law;
  • provide the Host Family with access to the information held on records about them (subject to Data Protection/Freedom of Information Acts) when requested.


Any information written or verbal must be treated with the utmost respect at all times. Confidentiality is between the child/adult, their family, the host family and the Service Provider. Any sharing of information outside of this is acceptable only if this is part of the agreed plan concerning the child/adult and if there is parental consent i.e. in the event of an emergency. Host Families must keep any written information about their guest in a folder in a secure, private place in their home.

Some exceptions to the right to confidentiality:

  • The right to confidentiality may be overridden in circumstances of suspected abuse or neglect or where there is evidence of a child/ adult self harming or harming others.
  • Personal information should be treated respectfully and not discussed publicly.

The above information should be included in Home Sharing/Placement Agreements